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Document Scanning Services, #SMS-96-BW-Box-Scanning
Document Scanning Services, Converting Paper to digital images
 
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Per Box Price Includes:

Document Scanning Services (By the Box)

Digitize your documents with our document scanning services. We offer industry-specific scanning services, providing scanning services to the healthcare, architectural, education, public safety, and other industries. Our scanning services are available on numerous contracts, including but not limited to Vizient, Systec GSA, Systec TXMAS, Kansas State, University of Texas, Texas A&M, Oklahoma University, and much more! Whether you need legal or letter-sized records scanned or large plan drawings up to 36" by 72", we can help. Our scanning services are CJIS and HIPAA compliant..

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What We Scan & Box Information

  1. We will scan documents 11.7" x 33" and smaller.
  2. Box price is based on letter, legal, and smaller documents in standard letter/legal record boxes measuring 12" W x 15" D x 10" H (1.2 cubic foot boxes).
  3. Letter/legal boxes hold approximately 2,400 images per box. Double-sided documents count as two images. We assume 10% of the documents will be double-sided. This includes Post-it notes that count as an image.
  4. Images over 2,400 per box will be charged on a per image price upon completion of work.
  5. Preparation of documents for scanning is included.

Technical Information

  1. Images are scanned at 300 dpi in full color. We can scan up to 600 dpi for an additional charge.
  2. Optical Character Recognition (OCR) is standard with full-text search capability (Ctrl + F) in native Adobe Reader, allowing you to search a keyword in a PDF document. 
  3. Image indexing and file naming is done from client-provided data. The data file should include a maximum of three fields for indexing.
  4. Data indexing formats include CSV, Excel, SQL, Tab Delimited, Access, or other electronic file formats. 
  5. Documents will be provided in multiple-page PDF file format (other formats available on request).    

Ordering Process

  1. Once an order is placed, a customer service representative will contact you and provide shipping instructions for shipping your boxes to our scanning center. A typical pallet holds 32 boxes that are 12" W x 15" D x 10" H. 
  2. Customer will provide a data file for the boxes.
  3. We will contact you once your boxes are received at our scanning center.
  4. Our scanning team will perform an audit to cross-check the data file with the actual paper files received in the boxes. 
  5. We track the exact location of each file throughout the entire prepping and scanning process in the event that you need one of your files.
  6. Our scanning team will prep your documents, removing staples, paperclips, fixing earmarks, and post-it notes covering text to organize and prepare your documents for scanning.
  7. A scanning specialist will scan your documents through one of our high-speed scanners.
  8. After your documents are scanned, our quality control team will review every image removing any blank images, cropping and rotating images, and verifying the readability of all images. You will not be charged for blank images.
  9. We will mail your electronic PDF files on an encrypted hard drive. When you receive the hard drive, contact us for the encryption code to open up the hard drive to download the PDF files. 
  10. We will maintain your hardcopy paper boxes for 60 days while you review your images. After 60 days, we can:
    1. Shred your files for an additional charge (see pricing below).
    2.  Ship your boxes back to you (freight not included).
    3. After 60 days, if one of the above options is not selected, you will be charged a $1.25 per box per month storage fee.
    4. Another option is that our team will host your images for $1.25 per box per month.

Does not include freight to and from our scanning facility is in Dallas, Tx.
A $40.00 set-up fee (added to the order at checkout).

See More Document Scanning Services

List Price: $375.00
Our Price: $250.00 (minimum order of 10 Boxes) Less than 10 boxes are available at $350.00 per box.
You save $125.00!

Price with Selected Options: $250.00
Dimensions: Record Box Size 12" W x 15" D x 10" H
Type: Document Scanning Services
Other: Based on 2,400 Images per Box
Minimum order:  10


Availability: Subject to availability
Product Code: SMS-96-BW-BOX-SCANNING


Box Shredding:
Add Certified Shredding per box [Add $8.25]

Indexing:
Creation of indexing file [Add $90.00]
Creation of indexing file from the client’s paper records if the client does not have an electronic file (3 fields maximum)

Customer Notes:


Choose file type for documents*:
PDF
TIFF
JPG

Qty:
Description
 

Document Scanning Services

How to estimate the number of record boxes (letter-size documents)

  • One vertical file cabinet drawer (25" deep drawer) is equal to approximately 1.6 boxes.
  • One lateral file drawer (36" wide) with left to right filing is equal to approximately 2.1 boxes.
  • One linear foot of paper is equal to .8 boxes.
  • One box holds an estimated 2,400 images.

Terms of Scanning Service:

Client: The person who is placing the scanning order.

Care and Handling of Originals: StoreMoreStore will use reasonable care with materials submitted for scanning. In the unlikely chance that damage does occur during shipping, scanning, and acts of God, StoreMoreStore will not be held liable.

Rights to Scan or Reproduce Original: In the case of copyrighted materials, it is the client's sole responsibility of the client to obtain the permission of the artist or photographer to have the right to place the image in digital form. StoreMoreStore is not responsible for any copyright, reproduction, or infringement issues; if this permission is not obtained by the client, this infringement is completely born by the client. StoreMoreStore cannot be held liable or party to any copyright infringement lawsuits.

Acceptance of Terms and Conditions: Placing an order through StoreMoreStore constitutes acceptance of the terms and conditions listed herein.

We reserve the right to refuse any order.

Other Types of Documents We Scan (not included in pricing above). Call for pricing.

  • Drawings (architectural plans, construction blueprints, engineering, and mechanical drawings)
  • Photos and Aerial Photographs
  • Maps (geological, topographic, and petroleum)
  • Newspapers
  • Posters, Art Renderings, and Commercial Graphics

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